Your smallest suppliers cause your biggest order headaches, and they're the ones with no EDI.
Clover gives non-EDI suppliers a guided portal to receive purchase orders, acknowledge them, send advance ship notices, and submit invoices, structured and tracked, without asking a small manufacturer to build an EDI connection they never will.
Where order management breaks down
POs to small suppliers go out by email and disappear
You send a purchase order by email or fax. No acknowledgment, no committed date, no visibility. You find out there's a problem when the truck doesn't show, because the supplier who can't do EDI also can't give you order status.
The long tail is where the errors live
Your EDI-capable manufacturers are the easy ones. It's the local growers, the specialty vendors, the small manufacturers (a big share of your supplier count) that run on phone calls and PDFs. That's where wrong quantities, missed dates, and invoice mismatches come from.
Invoices don't match, and someone reconciles by hand
Without a structured PO and acknowledgment, invoice matching is manual. Your AP team chases discrepancies across email threads, and the exceptions pile up, for exactly the suppliers who are hardest to reach.
EDI-grade order visibility for the suppliers who'll never be on EDI.
Clover gives your non-EDI suppliers a simple, guided portal to receive and acknowledge purchase orders, commit delivery dates, send advance ship notices, and submit invoices. Structured order data, tracked end to end: no EDI, no integration, no training.
Send a PO; the supplier acknowledges and commits, in the portal
A supplier receives the purchase order as a clear task: review it, confirm the quantities, commit a delivery date, flag any exceptions. No EDI mapping, no fax. You get a real acknowledgment and a committed date, tracked.
Advance ship notices and invoices, submitted the same way
The supplier sends an advance ship notice when it ships and submits the invoice through the same guided flow, matched against the PO. Your AP team reviews exceptions instead of reconciling every line by hand.
Structured order data flows to your systems
Purchase orders, acknowledgments, ASNs, and invoices are captured as structured records and flow to your ERP through the API: the same clean order data an EDI supplier would give you, from suppliers who could never do EDI.
The order record, with the context attached.
Every purchase order carries its history: who acknowledged it, what date they committed, what changed, what exception was flagged and why. When a delivery is late or an invoice is short, the whole thread is on the record, not scattered across inboxes and voicemails.
From PO to paid, without an EDI project
Send the purchase order through Clover
Issue POs to non-EDI suppliers directly or from your ERP through the API. Each supplier receives it as a guided task: no mapping, no setup on their end.
Suppliers acknowledge, ship, and invoice in the portal
The supplier confirms the order and commits a date, sends an advance ship notice when it ships, and submits the invoice, each step structured and validated, matched against the PO.
Clean order data flows to your ERP
Acknowledgments, ASNs, and invoices flow back to your systems as structured records. Your team manages exceptions; the routine orders manage themselves.
Every distributor has a long tail of suppliers who can't do EDI.
Foodservice
Local growers, specialty producers, and small manufacturers (a big share of your vendor base) brought onto structured orders without the EDI they'll never build.
See foodservice order managementRetail
Small and long-tail vendors receiving POs, acknowledging them, and invoicing through a guided portal instead of email and phone.
See retail exampleMedical Device
Structured purchase orders and acknowledgments for smaller component and service suppliers, with a complete order record behind each one.
See medical device exampleYour industry
If you send purchase orders to suppliers who can't do EDI, this workflow applies. The goods change; the order process doesn't.
See all solutionsFrequently asked questions
Clover gives non-EDI suppliers a guided portal to receive purchase orders, acknowledge them, commit delivery dates, send advance ship notices, and submit invoices, all through a simple task-based interface with no EDI mapping or integration on their end. The structured order data flows to your ERP through the API, so you get EDI-grade visibility from suppliers who will never be on EDI.
Non-EDI order management handles the purchase-order lifecycle (issue, acknowledge, ship notice, invoice) for suppliers who don't have EDI capability. Instead of forcing a small supplier through an EDI project, Clover lets them complete each order step through a guided portal, while you still get structured, trackable order data.
Yes. In Clover a supplier submits an advance ship notice through the same guided portal they use to acknowledge the PO, no EDI required. The ASN is captured as structured data and matched against the order, giving your team delivery visibility for suppliers who could never send an EDI 856.
When you issue a PO through Clover, the supplier receives it as a task: confirm the quantities, commit a delivery date, and flag any exceptions. That acknowledgment is recorded with full context and matched to the order, so you have a real committed date instead of an unanswered email.
Because the PO, acknowledgment, and ASN are all captured as structured records, the supplier's invoice is matched against the order automatically. Your AP team reviews only the exceptions (short shipments, price variances) instead of reconciling every invoice line by hand across email.