You have 400 vendors. Do you know which ones have expired insurance?

Clover is a configurable vendor execution system built for mid-market procurement teams, including higher education. You define your onboarding workflows, document requirements, and approval routing, and vendors complete everything through a guided portal. It deploys in weeks without an IT project, and typical costs are less than a single procurement coordinator.

Clover collects COIs as part of your vendor onboarding workflow, tracks every policy's expiry date, and automatically sends renewal requests to vendors before coverage lapses. Your procurement team sees a single dashboard showing which COIs are current, which are expiring soon, and which have already lapsed, across every department's vendors. No more shared-drive filing or manual calendar reminders.

Clover lets you define one onboarding workflow that every department uses, whether facilities is bringing on a maintenance contractor or dining is adding a new food vendor. You set the required documents, approval routing, and compliance criteria by vendor category. Every department runs through the same structured process, creating a consistent, auditable vendor record across the institution.

Clover centralizes vendor compliance by collecting all required documents (COIs, W-9s, contracts, health permits, background checks) through a structured portal with validation and expiry tracking. When a document lapses, the vendor is automatically notified. Your risk management team gets a real-time view of compliance status across the entire vendor base instead of relying on department-by-department spot checks.

Clover manages vendor and supplier business data (not student education records) so FERPA generally doesn't apply to the data held in Clover. For the security review your IT and procurement teams run, the platform provides SAML 2.0 SSO, encryption in transit and at rest, and role-based access controls, and we complete the HECVAT or your institution's security questionnaire as part of the evaluation. And because every vendor approval carries a complete, time-stamped audit trail, open-records and procurement-transparency requests become a query rather than a scramble.

Clover is configured, not custom-built. You define your vendor categories, required documents, and approval workflows through the platform's configuration tools, no development project required. Most higher education procurement teams are running live vendor workflows within 2 to 4 weeks. The vendor-facing portal requires no training; vendors complete guided tasks rather than learning a new system.

Clover automatically records every vendor approval decision with full context: who approved the vendor, what documents were reviewed, what conditions were attached, and when re-review is due. When internal audit or risk management asks for a vendor's approval history, the complete record is available in one place. This replaces the email-thread-as-audit-trail problem that creates liability exposure.

Clover supports vendor category rules, so food vendors require health department permits, IT vendors require SOC 2 attestation, and facilities contractors require specific insurance coverage levels. Each category has its own document requirements and validation criteria, but all vendors are managed through one system with one dashboard. Your procurement team sees the complete institutional picture, not department silos.